Executive Secretary, 32 – 40 hours p/w, Woerden

(O190073)

Organization

Over the last 14 years our client has provided services that support the procurement and distribution of essential medicines, supporting governments and organizations in their quest for creating sustainable access to medicines and health products. Their activities span the entire spectrum of health supply chains in developing countries.

Function

The Executive Secretary will work closely together with the CEO and the senior management and directional staff team members. As they are a relatively small and purpose driven organization, the role is broad and touches all organizational areas.
Within this function you organize and maintain diaries, make appointments and create meetings and events. You also screen incoming mail, phone calls and requests while handling them when appropriate. You are responsible for arranging travel, visas and accommodation. But also available to travel occasionally to take notes or dictate meetings to provide general assistance during meetings and presentations. Furthermore you assist in creating and distributing meeting minutes for MT meetings and other executive meetings. The Executive Secretary will serve as the focal point of secretarial and administrative support of the CEO.

Ideal candidate

The perfect candidate is has an open and friendly character with excellent social skills and a pro-active attitude. You have excellent time management skills and the ability to handle multiple levels of advanced administrative work. Therefore you are a strong planner and have great organizational strenghts. You are flexible, able to deal with stress, pay attention to details with a solid professional presentation. You demonstrate a professional discretion and the ability to align stakeholders effectively at all levels, both internal and external. Within the role knowledge in the field of NGOs and preferably international development or the humanitarian world is a plus.

Criteria

• HBO level with secretarial training (Schoevers or similar). • Extensive experience in working as a Secretary and/or Personal Assistant is required. • Strong sense of responsibility and ability to complete work with minimal supervision. • Excellent oral and written communication skills, good command of the Dutch and English language is required, French is a plus. • This role is available for 32-40 hours a week. • Travelling by public transport or by car (parking space is available).

 

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