Personal Assistant Single Family Office USA (PDT), 100% Remote

(2022-02555)

Organisatie

Our client is an US-European based Single Family Office, looking for a Personal Assistant providing support services to a professional couple living in San Francisco.

Functie

In this senior PA role, you will support two tech-industry professional principals who work from home and provide support to the wider family when necessary. You will help coordinate US-based personal and business affairs but also closely collaborate with the Family Office CEO, the Executive Business Assistant, EU-based PA and the local Estate Manager.
 
Key responsibility is to manage complex calendars, juggling between business commitments and personal appointments and provide overall administrative support. You will manage travel itineraries, as well as weekend getaways including air and ground transportation, hotel and restaurant reservations, house rentals, activities security, visas and other travel documentation whilst making use of all the provided tech tools such as Google workspace. Furthermore, you will manage and assist with business and personal projects, meetings and events. You support the Event Manager with event planning and you will be on the property to meet vendors and guest 4-5 times a year. 

Ideale kandidaat

We are looking for a PA with a team-player attitude who is used to working in a fast
moving environment. You have strong tech knowledge and can toggle seamlessly between various to accomplish an array of tasks while staying focused on prioritizing and escalating urgent issues. You are exceptionally organized, relentlessly resourceful, calm under pressure, a strategic multi-tasker with a deep love of logistics. You should be comfortable working with HNW individuals and willing to perform duties as requested- no request too big or small. A hands-on way of working is required. You are self-driven, collaborative, and experienced in managing multiple priorities, juggling various responsibilities and anticipating needs. You have a high degree of diplomacy and discretion with the ability to build relationships at all levels.

De functiecriteria

·       +/- 8 years’ experience within the C-suite.
·       Strong tech knowledge, including Apple OS, Google workspace, 1Password, Dropbox, Expensify, Hangouts, Slack, Zoom, Excel, and word and video conferencing software.
·       Experience with the US tax system is preferred.
·       Fully remote position.
·       You are in the same time zone or in a time zone with max. 3 hours difference (PDT).
·       Occasionally (approx. 4-5 times a year) being on-site in San Francisco is required.
·       Fulltime position.

 

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