Executive Secretary International firm within Architecture, Amsterdam Centre
(2023-00017)
Organisatie
Our client is a top tier, full-service architectural firm with offices in 4 countries. This fast paced company employs more than 250 highly motivated, well-educated employees of more than 30 different nationalities. The company culture is informal, international, multidisciplinary and very ambitious, but also friendly with a focus on personal and professional development. To support 2 Directors, we are looking for a driven and experienced executive secretary.
Functie
In this challenging position you support the directors in the broadest sense of the word. You arrange all information flows, handle them if possible independently and set things in motion. You show great involvement, you know how to organize the day as efficiently as possible, you plan, coordinate and ensure adequate follow-ups. You are often the first point of contact for the many associates. You manage the complex agendas and you are a sparring partner for all stakeholders involved. You always set the right priorities and are able to manage the work of your board members. You plan, organize and frequently book business trips, internal project meetings and take minutes. In addition you arrange lectures, interviews and presentation meetings with customers. You are responsible for keeping track of time and take care of the declarations. Due to your involvement and knowledge of the business processes, you can anticipate on actions to be taken and offer proactive support.
Ideale kandidaat
The ideal candidate is professional and honest with an open, no-nonsense attitude. You function independently, you have a helicopter view and you switch quickly. You are flexible and accurate in your work and foresee the consequences of your actions. You are a discreet, intelligent team player that people feel comfortable with. You are both a doer and a thinker with excellent social, communication and organizational skills.
Functiecriteria
• Bachelor working and thinking level.
• Extensive relevant work experience in a similar position.
• Excellent command of MS Office.
• Excellent command of the English language, good command of the Dutch language.
• This is a permanent full-time position.
• Easily accessible by public transport; parking is up for discussion.
• Working hybrid; 1 day a week from home.